Make the workday easier to reconstruct
Maintenance teams often have routine work interrupted by urgent jobs. Someone may start at one property and finish at another. The timekeeping process should survive those changes without asking the office to guess who worked when.
A simple workflow for your team
Employees use their own sign-in to clock in, record breaks and clock out. The manager checks incomplete entries and reviews completed hours. Employees can see their recent records, so a question about a shift can start with the same information.
Be clear about the pilot’s limits
Use recorded employee hours as the starting point. Job billing, on-call arrangements and travel treatment require your own business and payroll rules; the pilot does not calculate them automatically.
A low-risk way to try it
Begin with a representative workday rather than an unusually quiet one. Include a changed assignment, a break and a late finish. Review the time records alongside the existing process before relying on the export.
Questions from small teams
How big a team is this for?
Gates Timekeeping is focused on companies with up to 30 employees. Start your evaluation with a smaller group and use sample records.
Will I need a new payroll provider?
No. The pilot produces a worked-hours CSV for review in your existing payroll process. It is not a direct vendor integration.
What does the pilot cost?
Early access is free with no payment card. Planned paid tiers are listed separately on the pricing page; no automatic charge is enabled.
Product guidance for the current early-access pilot. Keep your existing payroll records while evaluating the workflow. Last reviewed October 17, 2026.